Venue Availability

Wedding, Social, Corporate & Nonprofit Events

To check availability with one of our Venue Planners, please fill out the form below.

Beverage Service*

Bradley Timmons

P : (480) 481-8184 E : [email protected]

*Note that the Garden has a liquor license, and all alcohol must be coordinated through our Beverage Manager.

Check Venue Availability

To check availability with one of our Venue Planners, please fill out the form below and someone from the Garden will contact you within 48 business hours. In regards to current availability, please note that at this time we offer weddings on Thursdays, Saturdays and Sundays and are unavailable for weddings during the month of December due to Garden events. We look forward to helping you soon.

Private Event Software powered by Tripleseat

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Name

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FIRST NAME**

LAST NAME**

EMAIL ADDRESS**

PHONE**

TYPE OF EVENT

ESTIMATED # OF ATTENDEES

PREFFERED VENUE

SECOND CHOICE OF VENUE

BEST WAY TO CONTACT

MOST IMPORTANT (DATE OR VENUE)

Date*

Alternate Date*

Time of event

How Did You Hear About Us?

SPECIAL REQUIREMENTS

Private Event Rental FAQS

Planning Your Event

When Can I Visit the Garden to View the Event Spaces?

The Garden invites you for a complimentary site visit to explore our many venue options. Self-guided visits of the venues are available during non-special event, general Garden hours. If you would like to coordinate your self-guided venue tour, please email [email protected] with your requested date and time. This will ensure the Garden is open and venues will be available to see on your requested date.

Do You Have a Garden Map of Venue Locations and Floor-Plans of the Venues?

Please download our Venue Map. Please contact your Venue Planner for a venue floor-plan.

What Does the Rental Fee Include?

Usage of the venue for the contracted time Designated time for set-up and tear-down of the event Admission for your guests into the Garden the day of the event One dressing room per wedding couple (if applicable) A final walk through (typically held 10 days prior to your event) A rehearsal the week of your wedding (if applicable) On-site venue coordination Directional signage (8.5 X 11 in.) from Admissions to your event venue Trail maps for your guests (upon request; subject to availability) On-site complimentary parking for your guests Complimentary wheelchairs and discounted scooter rentals for your guests (upon request; subject to availability) Garden Rangers on grounds 24 hours a day

At What Times May Events Be Held?

Depending on the venue, events may be held between the hours of 8 a.m. and 11 p.m. The length of the event and time availability varies by venue. Prorated additional hours may be rented, as long as the event timing still occurs between 8 a.m. and 11 p.m. Dorrance Center: 8:00 a.m. to 11:00 p.m. Webster Center: 5:00 p.m. to 11:00 p.m. Center for Desert Living: 5:00 p.m. to 11:00 p.m. Binns Pavilion: 8:00 a.m. to 11:00 p.m. Amphitheater: 4:00 p.m. to 11:00 p.m. Conference Rooms & Classrooms: 8:00 a.m. to 11:00 p.m.

How Do Guests Arrive?

Please advise all guests to check in at Admissions on the date of your event with the name of your event. You do not need to provide us with a guest list, nor do guests need to show an event invitation. Complimentary directional signage is created for your event by your Venue Planner to direct your guests once they are in the Garden. The Garden has complimentary on-site parking with over 600 individual spaces bus parking and a route 56 Valley Metro bus stop. Guests are also welcome to arrive via ride-share.

Is the Garden ADA Accessible?

Yes, the Garden’s main trail as well as all Garden venues are ADA accessible . The Garden offers complimentary wheelchair and discounted scooter rentals for all private event guests. All rentals are on a first come, first serve basis.

How Do I Check Availability and Contract My Event?

Please contact the Garden’s Venue Planner via email, phone or the availability request form to see if your preferred date/venue is available. The Venue Planner will assist you through the contracting process.

What Will the Garden Do to Help Plan Our Event?

The Garden facilitates the site visit, contract and venue payment for your event. We are available for any questions relating to caterers and vendors throughout the entire planning process. Attend the final walk through. Oversee all vendor set up the day of the event. Help send the wedding party down the aisle at the time of the ceremony (if applicable). Oversee the transition between ceremony, cocktail hour, and reception. Once all guests are into the reception and everything is running smoothly, we transition out of the event.

What Can the Garden Provide to Enhance My Event?

Southwestern Luminarias placed around your event venue: $200 per set of 50 Luminarias Propane heaters: $80 each

Catering, Alcohol and Vendor Requirements

May I Bring in My Own Catering?

The Garden requires that you work with one of our Approved Caterers as listed in our Facility Rental Brochure. When researching the caterers on our list, we recommend contacting a few of them with a specific price point and menu in mind and evaluate whom you prefer to work with

May I Bring in My Own Alcohol?

The Garden has a liquor license. All alcohol must be coordinated through the Garden’s Beverage Manager, Bradley Timmons. Billing is based on consumption, and examples of billing design include: Fully hosted bar Hosted bar for only certain types of drinks such as beer, wine, and soda Hosted bar that converts to a credit/debit bar when a certain dollar amount has been consumed Hosted bar that goes to a credit/debit bar after a certain amount of time Credit/debit bar with champagne toast only Outside alcohol is not permitted. However, the Garden can special order alcohol products that you would like to have behind the bar to personalize your event.

Do You Have Any Requirements for Event Flowers, Potted Plants, or Centerpieces?

Licensed florists are welcome to provide fresh cut flowers and flower petals. A list of approved nurseries for potted plants can be provided by your Venue Planner to ensure only healthy plants are brought into the Garden.

Do You Allow Amplified Music and/or Have Any Music Restrictions or Recommendations?

The Garden allows DJs, bands, and live musicians in all event venues, with the exception of Webster Auditorium. We provide a power source for the musicians, but ask that they provide their own sound equipment. The Garden does not have a noise ordinance. We do request that the music remain at a reasonable level as not to impede on other areas of the Garden. All music must conclude by 11 p.m.

Does the Venue Fee Include Rentals of Tables and Chairs?

The Garden does not have tables, chairs and linens available to rent. We recommend coordinating all rentals (tables, chairs and linens) through your caterer, but you can also work with an outside vendor of your choice.

Do I Need to Rent a Dance Floor?

We do not recommend renting dance floors for the Garden because each venue has a natural surface that makes for a more organic event feel. If you prefer, you are welcome to rent a dance floor from an outside rental company.

Do You Have Any Requirements for Cakes/Cupcakes or Desserts?

The Garden requires that all baked goods including cakes, cupcakes, pies or desserts be brought in through a licensed and insured bakery.

Do You Have Any Photography Requirements?

You are welcome to take pictures in any area of the Garden that is open to the public. We do request that you stay on the trails at all times and respect other Garden guests. We love photos! Please feel free to share your photos with us after your event.

Am I Required to Have a Wedding Planner? What Will the Wedding Planner Coordinate?

We encourage you to have a wedding planner and/or day-of coordinator for your event. While wedding planners are not required, a day-of contact is required, in case the Garden needs to contact someone regarding your event. The wedding planner or day-of contact will be responsible for all of the small details on your special day and are highly recommended to alleviate stress by helping to plan all the details, saving you money through vendor connections, setting your mind at ease on the wedding day knowing that you are in good hands, and coordinating every aspect of your event from your rehearsal dinner to the last dance.

Do You Have Any Other Vendor Requirements?

The Garden has a Preferred Vendor List with recommended vendors for all of your additional event elements. These vendors are encouraged, as they are extremely familiar with the Garden, but not required. You are welcome to use any vendor you would like for additional event elements (besides Catering and Beverage Service).

Contracting and Payment

May I Hold a Venue While I Make a Decision?

Once you have viewed the Desert Botanical Garden in person, you may place a complimentary ten day hold on an available date and venue without a deposit. Once the ten days have passed, we ask that you either move forward with contracting the date or release it.

Are There Any Additional Taxes or Fees in Addition to the Rental Costs?

The Garden is a non-profit organization and does not tax or add service charges to rental costs. Please note that we do add on a $500 refundable security deposit to all venue rentals. Please note that a 20% service charge is added to the billing of hosted beverage service.

Do You Offer Any Discounts?

Our prices are non-negotiable and do not change based on the day of the week or time of the day. The rental fee is not tax-deductible. We do not offer member discounts. We offer summer discounts for venues that rent for more than $1,000. Discounts offered are $500 off June rentals and 50% off July and August rentals. We offer discounts to other non-profit organizations. Please inquire.

When Are the Contract, Deposit and Final Payment Due?

When you are ready to reserve a date and venue, we will send your contract via our event software system, Tripleseat. We require the signed contract and 50% of the rental fee within seven days. We accept payment by credit card, check or ACH. For credit card payments, we will send a digital invoice through our event software system, Tripleseat. For payments by check, checks should be made payable to “Desert Botanical Garden.” We collect the remaining 50% of the rental fee two weeks prior to the event. We also collect payment for event add-ons at that time (i.e. luminarias, heaters, etc).

Do You Require a Security Deposit?

A $500 refundable security deposit is required two weeks before the event and is refundable after the event. The refundable security deposit will be refunded within 30 days after the event, in the event that nothing was broken, stolen or damaged.

Do You Require Insurance?

A certificate of insurance naming Desert Botanical Garden as an additional insured party must be provided to the Garden at least two weeks prior to the event. The User must demonstrate public liability coverage of at least $1,000,000 for the day of the event. Such a certificate must be issued at no additional cost to the Garden. The letter agreement executed by the User must contain a provision to indemnify the Garden. The User’s insurance company shall state the Garden will be held harmless with respect to any liability arising out of or relating from use of the Garden facilities. To obtain the insurance listed above, we recommend reaching out to any company listed within the insurance section of our Preferred Vendor List which can be found within our Facility Rental Brochure.

What Are Your Policies for Cancellation or Changing a Date?

If a cancellation occurs six (6) months prior to the event date, 50 percent of the initial deposit will be refunded to the client. If a cancellation occurs five (5) or less months of the event date, all deposits are non-refundable. Deposits are transferable, but non-refundable for events transferred from one date to another more than six (6) months in advance of the event date.

Is There a Different Cost for Ceremonies or Receptions?

Rental fees remain the same whether you hold a ceremony only, reception only, or ceremony and reception in your venue.

Post Contract Planning

Do You Need to See Our Invitation Prior to It Being Mailed?

The Garden must approve all printed material that includes the Garden’s name and your event date. Thi is not for aesthetics, but to act as a second set of eyes to ensure all names, dates and addresses are spelled correctly. Please email a copy of your invitation to your Garden Venue Planner, and we will approve it at our earliest convenience.

When Will the Final Walk-Through Occur?

The Garden requests that a final walk-through take place with you, your Garden Venue Planner, and your caterer no less than 10-14 days before your event date. We collect all vendor and set-up information at this time, to ensure efficiency the day of the event. Please contact your caterer and Venue Planner to schedule the specific time of this appointment. If needed, these meetings can also take place over the phone, or virtually via Zoom. Remaining payment for the rental fee and add-ons are due at this time, as well as the liability insurance and security deposit.

Will the Garden Lead My Wedding Rehearsal? When Will It Be Held?

Rehearsals are provided complimentary and can be directed by either your Garden Venue Planner or the Wedding Planner or Coordinator you have hired. Rehearsals are scheduled on a first come, first serve basis, based on availability. Rehearsals are allowed up to 1 hour in the designated event venue. Available rehearsal times are: Wednesdays at 8 a.m., 9 a.m. or 1 p.m. Fridays at 9 a.m., 10 a.m., 11 a.m. Alternative days and afternoon rehearsals available upon Venue Planner approval if a wedding planner or day-of-coordinator is hired.

Do You Offer Dressing Rooms for the Wedding Couple?

One dressing room is provided complimentary. The specific room is designated 2 weeks before your event and can be accessed 2 hours prior to the event start time and is available until the end of the event.

How Much Time Do I Have for Set-Up and Tear Down?

The caterer that you have contracted as well as outside vendors are responsible for setting up all items 2 hours prior to the event, and removing all items directly following the event. The caterer and outside vendors are also responsible for cleaning up all items that were brought in. Please contact your Venue Planner for approval if additional time is requested. The Garden does not have a storage area for personal belongings or rental equipment overnight. All deliveries of supplies or equipment must be made the same day of the event with advance notice of time of delivery. All rental items, decor, trash etc. must be removed from the facilities immediately following the event and be picked up from the service area the same evening. Charges for unusual clean-up required after the event may result in the loss of all or part of the security deposit.

Garden Policies

Is Smoking Allowed at the Garden?

The Garden is a non-smoking facility. Your guests are allowed to smoke in the service entrance of your event venue or the Garden’s main parking lot.

Are Golf Carts Available for Myself and/or My Guests?

Rangers operate golf carts for patrol and emergency use only. You may not bring additional golf carts into the Garden.

May We Tent? What Happens If It Rains?

The Garden does not allow tenting, except in the case of rain. In the case of rain, tenting would need to be coordinated by you through Event Rents only. Any tenting plans must be approved by your Venue Planner before ordering. If we have an alternate indoor space available, we can offer to relocate your event, but this cannot be guaranteed. There are no refunds due to weather.

Are Candles Allowed?

Candles are allowed in the Garden, as long as they are in a votive or enclosure, with the exception of Webster Auditorium where flame candles are not permitted.

What Decor Is Not Allowed?

Confetti, rice, bird seed, sparklers, wishing lanterns and balloons are not allowed at the Garden. Bubbles are acceptable. Decoration must be approved in advance and shall be limited to table decorations or free-standing decorative elements. No items can be hung from plants or trees (i.e., piñatas, lanterns, lights) nor may anything be placed in plant beds or planters.

Misc Questions

Are Any Venues Currently Under Construction?

The Garden is rented as is. In the case of construction that directly affects your venue, the Garden will inform you of any trail or venue changes as soon as possible. The Garden reserves the right to relocate your event in the case of construction, when it is in the best interest of you and your event.

May I Take Engagement or Wedding Photos Here Even If I Am Not Getting Married at the Garden?

If you are holding an event at the Garden, you are welcome to take complimentary engagement photographs at the Garden prior to your event during general admission hours. If you are not holding an event at the Garden but would like to take engagement photographs here, you can visit the Garden during general admission hours and pay the Admission fee for everyone in your party. No advanced reservation is necessary. We do request that you stay on the trails at all times and respect other Garden guests.

Do You Require Reservations for Trailside Weddings Smaller Than 10 People?

For small groups of less than 10, we offer flexible options such as trailside ceremonies during general admission hours. Advance reservations are required. To coordinate trailside wedding tickets ahead of time, please contact [email protected].

Can I Have a Fundraiser, Prom, Religious, or Political Event at the Garden?

Since the Garden is a non-profit organization, we do not allow fundraisers, silent auctions, raffles, or events with exchange of money that support other causes. The Garden does not allow proms. The Garden does not allow religious functions (excluding wedding ceremonies). The Garden does not allow political events.

Catering

Desert Botanical Garden is happy to recommend our approved caterers for your next event. The Garden does not have any food or beverage minimums so please inform caterers of your desired budget upon inquiry. The catering company that you select will need to be on-site for the hours contracted by the Garden or the duration of the event, whichever is applicable. To make catering arrangements for your event, you may contact any or all of the catering companies on our list with your event date, expected guest count and budget.

Please note: Due to liability, all food must be supplied and prepared through one of these caterers. A licensed and insured vendor must supply items such as desserts and cakes.

Approved Caterers

Tarbell's Catering

At Tarbell’s, every dish is handcrafted with organic, local and sustainably sourced ingredients. We’re proudly seed oil-free, offering health-conscious, high-quality alternatives in all of our cooking. Our menus highlight the best of the season and are thoughtfully curated to bring your vision to life.

Contact: [email protected]

Website: https://www.tarbells.com/catering

Artisan by Santa Barbara Catering

Artisan By Santa Barbara Catering brings creative cuisine, innovative presentation, and contemporary design to Desert Botanical Garden. Custom menus can be created for any type of event. Highlighting Arizona farmers and purveyors is what Artisan by Santa Barbara Catering does best! The talented and energetic team will coordinate everything you need to create an experience for your guests while you relax and enjoy the tranquility of the Garden.

Contact: 480.921.3150 | [email protected]

Website: www.sbcc.com

Atlasta Catering

Rooted in decades of hospitality and sustainability, Atlasta Catering delivers thoughtfully crafted culinary experiences tailored to the beauty of the Sonoran Desert. From inspired menus to intuitive coordination, our expert team ensures every event feels personal, elevated, and unforgettable. Let Atlasta help you create moments that matter.

Contact: 602.242.8185
Website: www.atlastacatering.com

Creations by Sergio

Award-Winning . Family-Owned . Full-Service Catering

Creations by Sergio Catering is an award-winning, family-owned catering company dedicated to creating exceptional culinary experiences throughout Arizona. Led by Chef Sergio Gaona, we specialize in weddings, corporate events, nonprofit galas, and private celebrations, offering handcrafted menus prepared from scratch using fresh, premium ingredients. Every menu is thoughtfully customized to reflect each client’s vision, while our attentive service and elegant presentation ensure a seamless and memorable event. Whether hosting an intimate gathering or a large-scale celebration, our family is honored to help make every occasion truly unforgettable.

Contact: 602.520.5117 | [email protected]

Website: www.creationsbysergio.com

Creations in Cuisine Catering

Our name speaks for itself. Choose from many of our pre-designed menu selections, or allow us to create a menu tailored to your specifications. We offer full-service event planning and rentals, large or small, casual or elegant. Whether it be your wedding day, private party or corporate event, we provide impeccable service and cuisine prepared with the highest-quality ingredients and presentation. Imagine the possibilities.

Contact: 602.485.9924

Website: www.creationsincuisinecatering.com

Fresh From the Kitchen

When you hire us, you get the true fresh from the kitchen experience; complete with exquisite service, exceptional food, amazing quality and foods free of hormones, pesticides, and additives. You get real food made fresh and homemade like it should be. We are committed to making your event extraordinarily beautiful, stress-free and memorable.

Contact: 602.694.2878 | [email protected]

Website: www.freshfromthekitchenllc.com

Fabulous Food Fine Catering and Events

Fabulous Food is a custom, high-end catering company offering distinctive event planning services. We specialize in creating events that are exclusively tailored for each of our client’s specific desires. We excel at exceeding our clients’ expectations and can invent an occasion that is uniquely you.

Contact: 602.267.1818

Website: www.fabulousfood.net

M Culinary Concepts

M Culinary creates customized dining experiences that surpass expectations with one thing in mind … You. Our indulgently personal service is the perfect pairing for our globally influenced cuisine. We have expanded our offerings to now include certified kosher catering. From the simple to the sublime, seasonally inspired menus featuring locally sourced ingredients will leave you and your guests with memories to savor. Trust M Culinary to choreograph catered excellence.

Contact: 602.200.5757

Website: www.mculinary.com