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To apply for an open position, please e-mail resume and letter of interest to Human Resources at:  hr@dbg.org, fax to: 480 481.8173, or mail to:

Human Resources
Desert Botanical Garden
1201 N. Galvin Parkway
Phoenix, AZ 85008

Current Openings

 

Event Setup Assistants

Seasonal. October 2015-May 2016. Posted 7/1/2015

The Event Setup Assistants help to ensure the success of events, facility rentals, workshops, meetings and classes offered at the Garden by providing set and support services to departments and guests. 

Responsibilities include:  Ensuring that each event space is clean prior to, during, and after each event, including floors, counter/table tops, fixtures, restrooms, and the removal of debris, recycling material and trash; setting up and breaking down tables, chairs, event equipment and structures; setting up and breaking down audio/visual equipment and minor troubleshooting; assisting the Beverage staff with bar set ups and breakdowns prior to and during events, including assistance throughout with trash, recycling, ice and supplies; delivering beverages and ice to events when needed and returning at event conclusion, maintaining accurate inventory; assisting the Exhibits Department with the installation and de-installation of temporary art and outdoor sculpture exhibitions; assisting staff and guest deliveries of additional equipment and/or supplies to designated areas; operating a motorized cart to move all necessary furniture, equipment, supplies and structures in a safe manner; providing exemplary customer service to Garden staff, volunteers, clients, guests and vendors, ensuring that their needs are met during events; keeping venue staging areas organized and clean; and performing basic groundskeeping tasks when necessary, including sweeping, raking, and cleaning to maintain venues at presentation quality.

Requirements include the ability to operate a motor vehicle, possession of a valid driver license and acceptable driving record; exemplary customer service skills; ability to lift up to 75 pounds; ability to stoop, bend, squat and stand for long periods of time & work outdoors in weather extremes; good communication and time management skills; and ability to work evenings, weekends and a variety of shifts.


Volunteer Manager

Full-time. Posted 6/19/15

This position supports the Garden’s Volunteer program by managing the logistics of training, placement of new volunteers and data management of all volunteer activity in the volunteer database.  He or she will manage communications with volunteers, and work collaboratively with the Program Director, Volunteer Services, members of the education department, and Garden volunteers to ensure program excellence is met at all levels.

Responsibilities include: Manage placement and track activity of all volunteers, to include managing the applications, training and placement of new volunteers; assisting, tracking and assessing volunteers as they progress into their chosen volunteer program; maintaining and managing current volunteer records including hours of service, course registrations, reminders and training course completion records; and keeping all volunteer records up-to-date and providing reports when needed. Manage Volunteer Department calendars by scheduling all Volunteer/VIG trainings and meetings in Event Pro and Outlook, to include developing the registration process in volunteer database, tracking, room scheduling, set-up and class/meeting logistics, and maintaining Volunteer shared calendar. Manage and update volunteer information on the DBG website, to include posting current application process, and maintaining the current list of volunteer opportunities and job descriptions; keeping all pictures and wording current; and overseeing process for posting current volunteer newsletter. Participate in volunteer trainings, to include all Volunteer Orientation trainings and departmental volunteer trainings, as needed; and participate in all DBG staff/volunteer trainings and VIG trainings. Coordinate the compilation, editing, and delivery of VIG communications, including the weekly FYI, bi- monthly volunteer newsletter, web & mailing logistics, promotion of article submissions, and publication proofing. Promote and encourage volunteer retention and recognition with the Program Director, Volunteer Services in the planning, execution and delivery of an annual volunteer recognition event; and oversee tracking, retention and follow up with new volunteers. Coordinate process for ordering and delivering DBG shirts and uniforms. Develop, process and maintain volunteer sign- in sheets, including, but not limited to, Docents, Butterfly volunteers and Guest Guides. Participate in department and Garden staff meetings, planning teams, and events; assist with reports and proposals; continue professional education and participation in professional organizations; and perform other duties as assigned by the Program Director, Volunteer Services or the Director of Education.

Requirements include a Bachelor level degree Nonprofit Management, Education or related field, or equivalent combination of education and experience; a minimum of 3 years’ experience in volunteer services or related field; database management skills, Volgistics experience preferred; ability to solve problems using discretion and good judgment; excellent communication and organizational skills; and the ability to work evenings and weekends, when needed.


Gift Officer

Full-time. Posted 6/1/15

The Gift Officer serves as the principal planned giving fundraiser with current donors, individual prospects and professional advisors.  He or she works closely with members of the Development Staff and Planned Giving Committee on the identification, cultivation and solicitation of prospects for gift planning and will provide stewardship of such donors and gifts; also managing major/long-term (10+ year) Tribute gifts and related onsite Tribute recognition opportunities.

Primary responsibilities include:

Gift Planning
: Work with members of the Development Staff to create strategies to identify, cultivate and solicit prospects capable of making planned gifts, and manage implementation of same; plan, implement and evaluate planned giving marketing strategies, including printed materials, seminars and workshops, web site, newsletters and other methods of outreach; work with Development Staff to support continuous relationship building as means of securing planned gifts; respond to inquiries from donors regarding planned gifts; provide gift illustrations when appropriate; plan, implement and execute a variety of events (for cultivation, education and stewardship) aimed at building the program, strengthening the existing program and establishing new planned giving initiatives; manage the Garden Sonoran Circle Program; contact, visit and develop relationships with members; maintain record keeping system and reporting; contact, visit and develop relationships with prospective donors with the intended goal of encouraging donors to make a planned gift; prospect new targeted audiences; draft annual goals and participate in formulating the budget for the Garden’s planned giving programs and activities; maintain accurate and thorough records regarding planned gift intentions, expectancies, and realized gifts; maintain the highest level of confidentiality related to donor/prospect information; attend continuing education and professional development seminars and programs as authorized; act as liaison for Garden’s Planned Giving Committee; guide and motivate the committee, schedule meetings, take minutes as needed and arrange for hospitality; write and publish articles in Garden publications recognizing and honoring planned gifts; act as Garden liaison for the Arizona Endowment Building Initiative; serve as a member of the Development Office The Saguaro Initiative Staff Team; assist team members and cabinet with profile and gift strategy, proposed planned gift solicitation strategies.

Tribute & Memorial Program Management: Serve as lead staff support on major/long-term (10+ year) tribute and memorial projects; manage fulfillment of tributes, including coordination with vendors, Site Operations, Exhibits, Horticulture, Education and other staff as needed; prepare memorial acknowledgements and proposals as needed; provide reports, opportunities and relevant information to Garden planning team including Director of Development, Director of Exhibits to help expand program options; and serve as lead contact for existing memorials in relation to renovations, repairs and renewal of tribute contracts.

Requirements include: a college degree at the Bachelor level; additional education or accreditation preferred; a minimum of 5 years of experience in the area of fundraising, marketing and /or trust and estates; conversant in appropriate tax laws, gift administration, planned giving instruments and knowledge of financial institutions; knowledge of estate planning principles and all forms of outright and deferred charitable giving options; ability to operate a personal computer and working knowledge of software programs such as Microsoft Office, Blackbaud Raisers Edge and planned giving software such as Crescendo; excellent communication skills, both oral and written; ability to work independently and to take initiative; strong interpersonal skills, ability to establish effective relationships with prospects, donors, board members and professional advisors and other staff members; experience working with volunteers on fundraising; and ability to deliver presentations to various audiences.  Professional certification as a Certified Specialist in Planned Giving (CSPG) and/or professional experience in estate planning and charitable tax planning provides a competitive advantage.

Benefits

The benefits of regular employment at the Desert Botanical Garden include a competitive benefits package*, complimentary family membership, employee admissions exchange, wellness initiatives and discounts. 

Reasonable accommodation may be made, where necessary, to allow a qualified individual to perform essential job functions. Honored as one of the 2012 Best Places to Work by the Phoenix Business Journal, the Desert Botanical Garden is an equal-opportunity employer.   

*subject to eligibility requirements

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