To apply for an open position, please e-mail resume and letter of interest to Human Resources at: email@example.com, fax to: 480 481.8173, or mail to:
Desert Botanical Garden
1201 N. Galvin Parkway
Phoenix, AZ 85008
Special Events Coordinator
Full time. posted 9/19/14
This Special Events Coordinator assists the Special Events Manager in the development, management & execution of specific special events for the purpose of increasing revenue, while meeting the needs of Members and attracting a new and diverse audience to the Garden.
Responsibilities include developing, planning and executing the Music in the Garden Concert Series (fall, winter and spring), the Día de los Muertos festival, Dogs’ Day in the Garden as well as Breakfast with the Butterflies event, including producing and managing budgets; selecting, booking and managing entertainment for Garden special events including The Great Pumpkin Festival, Día de los Muertos, Chiles & Chocolate, Las Noches de las Luminarias, Corks and Cactus, Romance in the Garden, Breakfast with the Butterflies, Agave on the Rocks and Dinner on the Desert; assisting with the music selection and planning in other Garden special and internal events, including grand openings, donor-related events, and Volunteer Recognition; contributing to interdepartmental planning meetings and managing communication; assisting the Special Events Manager with the execution of other Garden special events, including Corks & Cactus, The Great Pumpkin Festival, Chiles & Chocolate, and Agave on the Rocks and participating in interdepartmental planning meetings for same; scouting new talent and successfully rotating current talent to keep music-driven events and concert lineups fresh; assessing audiences and providing appropriate entertainment to ensure a successful event; negotiating performance fees within budget; preparing booking contracts; assisting with facility rentals, beverages and group tours, when needed; collaborating with the Special Events Manager to manage the nightly Luminaria entertainment lineup; collaborating with the Marketing Department, when necessary, to determine intended audience, paid and unpaid advertising opportunities and media coverage needed for Music in the Garden, Día de los Muertos, Dogs’ Day in the Garden and Breakfast with the Butterflies.
Working with the Marketing Department in the creation and editing of postcards, inserts/fliers, banners, articles and other collateral for event marketing; determining volunteer needs for specific events; collaborating with Volunteer Managers to assist with semi-annual Special Events Volunteer Training; serving as media spokesperson for special events, as required; overseeing ‘day of’ event execution; and evaluating event attendance, revenue and audience reached.
Requirements include a college degree at the bachelor level in Tourism Development/Management or related field; 1-2 years of experience in event coordination or related field; excellent communication skills and the ability to work well in a collaborative team environment. Hospitality, customer service, marketing and volunteer management experience helpful. Must be available to work evenings and weekends, as required.
The benefits of regular employment at the Desert Botanical Garden include a competitive benefits package*, complimentary family membership, employee admissions exchange, wellness initiatives and discounts.
Reasonable accommodation may be made, where necessary, to allow a qualified individual to perform essential job functions. Honored as one of the 2012 Best Places to Work by the Phoenix Business Journal, the Desert Botanical Garden is an equal-opportunity employer.
*subject to eligibility requirements